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Employment Opportunity

18

Oct
2018

In Employment Opportunity
Jobs

By Wells Construction

Contract Administrator

On 18, Oct 2018 | In Employment Opportunity, Jobs | By Wells Construction

From startup to closeout of all projects, the Contract Administrator is responsible for assisting in the preparation, monitoring and overall administration of both Prime and Subcontractor contracts.  Duties include:

Contract Creation:

  • Ensure adherence to standard Company terms and conditions; review terms for deviations
  • Working with our Estimating department, Assist with bid preparation and construction project proposals
  • Identify gaps in contracts that create exposure for the Company, have legal implications, or are contrary to the Company’s business model or standard practices
  • Secure necessary approvals as outlined by Company policy (PM, VP, Owner, etc.)
  • Ensure subcontract agreement terms/requirements are aligned with prime contracts
  • Prepare, send and manage various correspondence with clients regarding changes, amendments to Prime Contract/Subcontract
  • Coordinate with legal counsel as needed

Contract Maintenance:

  • Maintain all related records and documents, including exhibits, special provisions, supplemental agreements, tracking logs, spreadsheets, etc.
  • Provide guidance, support and assistance to other team members regarding the interpretation of contract terms
  • Work with Accounting Department to ensure contract terms are properly reflected in financial systems and reporting
  • Act as liaison between Project Coordinators, Project Managers, Accounting and other functions with respect to contract terms and conditions

Contract Compliance:

  • Ensure that Certificates of Insurance are current and on file per individual project specifications
  • Work with Project Coordinators to manage Insurance compliance based on contract terms, including keeping requirements up to date throughout the contract periods
  • Create and provide reporting to assist Company management with driving full compliance

Additional duties may be assigned as needed.

Some travel (minimal) may be required.

Skills/Qualifications:

  • Previous experience with/knowledge of legal requirements for construction contracts
  • Ability to establish and maintain effective working relationships across job functions internally, as well as with clients and subcontractors; strong verbal and written communication skills
  • Experience with Microsoft Office applications and ability to quickly learn/use other software applications/programs as needed
  • Ability to multitask, prioritize and manage time effectively
  • Ability to collaborate at all levels, both internally and externally; negotiation skills
  • Bachelors Degree, Associates Degree, Certification or equivalent experience
  • CRIS designation a plus

Strict adherence to legal requirements, compliance laws and Company policies is required