From startup to closeout of all projects, the Contract Administrator is responsible for assisting in the preparation, monitoring and overall administration of both Prime and Subcontractor contracts.  Duties include:

Contract Creation:

  • Ensure adherence to standard Company terms and conditions; review terms for deviations
  • Working with our Estimating department, Assist with bid preparation and construction project proposals
  • Identify gaps in contracts that create exposure for the Company, have legal implications, or are contrary to the Company’s business model or standard practices
  • Secure necessary approvals as outlined by Company policy (PM, VP, Owner, etc.)
  • Ensure subcontract agreement terms/requirements are aligned with prime contracts
  • Prepare, send and manage various correspondence with clients regarding changes, amendments to Prime Contract/Subcontract
  • Coordinate with legal counsel as needed

Contract Maintenance:

  • Maintain all related records and documents, including exhibits, special provisions, supplemental agreements, tracking logs, spreadsheets, etc.
  • Provide guidance, support and assistance to other team members regarding the interpretation of contract terms
  • Work with Accounting Department to ensure contract terms are properly reflected in financial systems and reporting
  • Act as liaison between Project Coordinators, Project Managers, Accounting and other functions with respect to contract terms and conditions

Contract Compliance:

  • Ensure that Certificates of Insurance are current and on file per individual project specifications
  • Work with Project Coordinators to manage Insurance compliance based on contract terms, including keeping requirements up to date throughout the contract periods
  • Create and provide reporting to assist Company management with driving full compliance

Additional duties may be assigned as needed.

Some travel (minimal) may be required.

Skills/Qualifications:

  • Previous experience with/knowledge of legal requirements for construction contracts
  • Ability to establish and maintain effective working relationships across job functions internally, as well as with clients and subcontractors; strong verbal and written communication skills
  • Experience with Microsoft Office applications and ability to quickly learn/use other software applications/programs as needed
  • Ability to multitask, prioritize and manage time effectively
  • Ability to collaborate at all levels, both internally and externally; negotiation skills
  • Bachelors Degree, Associates Degree, Certification or equivalent experience
  • CRIS designation a plus

Strict adherence to legal requirements, compliance laws and Company policies is required